Privacy Policy (Patient Data Protection Measures)
1. Introduction:
This Privacy Policy explains how our dental practice (“the Practice”) collects, uses, discloses, and protects patient information. We are committed to safeguarding the privacy and security of all Protected Health Information (PHI) in compliance with the Health Insurance Portability and Accountability Act (HIPAA) and applicable California privacy laws.
2. Information We Collect:
We collect information necessary to provide dental care, including:
● Patient identifiers such as name, date of birth, address, phone number, and insurance details
● Medical and dental history
● Treatment records including X-rays, clinical notes, prescriptions, and lab results
● Payment information for billing and insurance processing
3. How We Use Patient Information PHI is used only for:
● Treatment purposes such as diagnosis, care planning, and coordination with specialists
● Payment processing including insurance claims and billing
● Healthcare operations such as quality improvement, staff training, and compliance audits. We do not sell or share patient information for marketing without explicit written authorization.
4. Patient Data Protection Measures:
We implement administrative, physical, and technical safeguards to protect PHI:
● Access controls — Staff access is limited based on job role; unique logins are required.
● Encryption — Electronic PHI is encrypted during storage and transmission.
● Secure storage — Paper records are kept in locked areas; digital records are stored on secure, monitored systems.
● Audit logs — System activity is monitored to detect unauthorized access.
● Staff training — Employees receive regular HIPAA and privacy training.
● Data minimization — Only necessary information is collected and retained.
5. Disclosure of Information:
We may disclose PHI only when permitted or required by law:
● To insurance companies for claims
● To dental specialists involved in your care● To comply with court orders or public health reporting
● To prevent or reduce serious threats to health or safety. Any other disclosure requires your written authorization.
6. Patient Rights:
Patients have the right to:
● Access their records
● Request corrections
● Receive an accounting of disclosures
● Request restrictions on how their information is used
● Request confidential communication. Requests must be submitted in writing to our Privacy Officer.
7. Data Retention:
We retain patient records for the period required by California law and HIPAA. After the retention period, records are securely destroyed using approved methods such as shredding or certified digital deletion.
8. Breach Notification:
If a data breach occurs that compromises PHI:
● Affected patients will be notified without unreasonable delay
● The incident will be investigated and documented
● Corrective actions will be implemented
● Notifications will follow HIPAA and California breach-reporting requirements
9. Changes to This Policy:
We may update this Privacy Policy periodically. The revised version will be posted in our office and on our website with an updated effective date.
10. Contact Information:
For questions or concerns about this Privacy Policy / Terms & Conditions or your rights, contact our Privacy Officer at:
Office Phone 714-595-7308E
E-mail: info@houseofdentalcare.com
Address: 215 N. State College Blvd Suite #J
NOTICE:
SMS Opt-in or phone numbers for the purpose of SMS are not being shared with any kind of third party and affiliate company for marketing purposes.
Anaheim, CA 92806